Bylaws: Article 4
ARTICLE IV: ELECTED OFFICERS
Section 1: Elected Officers
The elected officers shall be a President, a Vice-President/President-elect, an immediate Past-President, a Treasurer, and two Directors-at-large.
Section 2: Qualifications
All elected officers must be regular members of the Society. The President must have served as a voting member of the Executive Board for at least one year before taking office.
Section 3: Terms of Office
- The President shall be elected for a three year term, serving the first year as Vice-president/President-elect, the second year as President, and the third year as immediate Past-president. Persons serving as president may serve no more than two terms.
- The Treasurer shall be elected for a term of three years and may be elected for no more than two consecutive terms.
- Directors-at-large shall be elected for terms of two years and may be elected for no more than two consecutive terms. To provide for continuity, terms should be staggered so one Director-at-large is elected each year.
- Unexpired terms shall be filled by vote of the Executive Board. Terms shall begin at the adjournment of the meeting following election or adjournment of the meeting at which appointment is made.
Section 4: Duties
Duties of elected officers are those specified in this section and any others customary to the office or delegated by action of the Executive Board.
- The President shall direct the affairs of the Society, preside at all Executive Board and membership meetings, appoint a parliamentarian for each meeting, appoint standing committees provided for in these Bylaws (Article VIII), appoint ad hoc committees as appropriate or as the Executive Board directs, write a President’s column for the newsletter, install new chapters or designate a member of Beta Phi Mu (as specified in Article XI, Sec. 6) to install a specific chapter. The President shall make a report to the membership at any annual meetings and to meetings of the Executive Board.
- The Vice-president/President-elect shall serve in the absence of the President , preside at all meetings of the Assembly; and act as liaison between the Assembly and the Executive Board, shall make an annual report to the members of the Society at its annual meeting.
- The immediate Past-President shall serve in the absence of the President and Vice-President/President-elect and shall chair the Nominating Committee.
- The Treasurer shall advise the Executive Board on financial matters, work with the Executive Director to develop the budget and assess the fiscal status and needs of the Society, present the annual budget and an annual report to the Executive Board and to the Assembly, and prepare with the assistance of the Executive Director for financial audits of the Society.
Section 5: Elections
The election of the Vice-president/President-elect, Treasurer, and two Directors-at-Large shall be by ballot, either paper or electronic, conducted during the sixty-day period before the annual membership meeting each year.
- Nominations by Committee
Two nominees for each office shall be reported by the Nominating Committee to the Executive Board of Beta Phi Mu at the appropriate Executive Board meeting at the Midwinter meeting of the American Library Association. Each nominee must meet all the qualifications for an elected officer (Article IV, Sec. 2) and must have consented to serve if elected.
- Notice to Chapters
A copy of the slate shall be sent to the chapter president, faculty advisor, and dean or director of the program where each chapter is located not later than fifteen days after the Midwinter meeting of the Executive Board. Election results will be conveyed to nominees and the chapter president, faculty advisor, and dean or director of the program where each chapter is located not later than fifteen days after the election results.
- Nominations by Petition
Additional nominations of persons meeting all qualifications for office (Article IV, Sec. 2. and Sec. 5) may be made by petition signed by twenty-five regular members and received by the Executive Director of Beta Phi Mu not later than March 15.
The ballot shall include the name of each nominee presented by the Nominating Committee and by valid petition as well as space for a qualified write-in for each office.
The nominee receiving the majority of the valid votes cast for each office shall be declared elected. Tie votes will be determined by lot.